Privacy Statement

MILLATI: Journal of Islamic Studies and Humanities is committed to respecting the privacy and protecting the personal data of authors, reviewers, editors, readers, and other users of its publishing platform. The journal is published by the Faculty of Ushuluddin, Adab, and Humanities, Universitas Islam Negeri (UIN) Salatiga, Indonesia, and operates through Open Journal Systems (OJS). This Privacy Statement explains how personal information is collected, used, disclosed, retained, and protected in connection with the journal's editorial and publishing activities.

1. Collection of Personal Information

MILLATI collects and processes personal information necessary to administer its scholarly publishing activities. Depending on the user's role and interactions with the journal, this information may include:

  • Personal identification: Names, email addresses, and contact information.
  • Academic information: Institutional affiliations, academic titles, research interests, ORCID identifiers, and biographical information.
  • Editorial information: Manuscript submissions, correspondence, reviewer assignments, review reports, editorial decisions, and related records.
  • Technical information: Information generated through website access, such as session data, browser information, and server logs, depending on the platform's configuration.

The journal seeks to limit its collection of personal information to data relevant to its legitimate publishing and administrative activities.

2. Purposes of Data Processing

Personal information is processed for purposes connected with the operation of the journal, including:

  • Managing user registration and journal accounts.
  • Administering manuscript submissions, peer review, editorial decisions, and publication workflows.
  • Facilitating communication among authors, reviewers, editors, and journal administrators.
  • Publishing author information and article metadata as part of the scholarly record.
  • Registering Digital Object Identifiers (DOIs) and disseminating relevant publication metadata through services such as Crossref and scholarly discovery platforms.
  • Maintaining the functionality, security, and administration of the journal's publishing system.
  • Fulfilling applicable legal, institutional, and scholarly publishing obligations.

The processing of personal information is subject to applicable data protection requirements, including Indonesia's Law No. 27 of 2022 on Personal Data Protection, and other applicable regulations.

3. Data Sharing and Disclosure

MILLATI does not sell personal information or make confidential user information available for unrelated commercial purposes. Access to non-public personal information is limited to persons or service providers who require it for legitimate editorial, publishing, technical, or administrative functions, subject to applicable responsibilities for confidentiality and data protection. Certain information, including published authors' names, affiliations, ORCID identifiers where provided, and article metadata, may be publicly accessible as part of the scholarly publication record. Relevant publication metadata may also be shared with DOI registration agencies, indexing services, repositories, and other scholarly information systems for legitimate publishing and discovery purposes. Personal information may additionally be disclosed when required by applicable law or other lawful obligations.

4. Confidentiality of Editorial and Peer Review Processes

MILLATI recognizes the importance of confidentiality in maintaining the integrity of scholarly peer review. Unpublished manuscripts, confidential review reports, editorial correspondence, and reviewer identities are handled in accordance with the journal's peer review procedures and publication ethics policies. Access to confidential editorial information is restricted according to the responsibilities of the individuals involved in the editorial process. Personal information and confidential materials obtained through peer review must not be used for unauthorized purposes.

5. Cookies and Website Usage Information

The journal's OJS platform uses cookies and related technical mechanisms to support website functionality, including user authentication and session management. Depending on the configuration of the publishing platform, technical information concerning website usage may also be processed for system administration, security, troubleshooting, and statistical reporting. Where additional analytics or third-party services are used, the journal and its website administrators are responsible for ensuring that their operation and any related data processing are consistent with applicable privacy requirements.

6. Data Retention and Security

Personal information is retained for as long as necessary for legitimate editorial, publishing, administrative, legal, and scholarly recordkeeping purposes, subject to applicable retention requirements. Certain publication records and associated metadata may need to remain available to preserve the accuracy, integrity, traceability, and continuity of the scholarly record. MILLATI and the administrators responsible for its publishing platform are committed to maintaining appropriate organizational and technical safeguards against unauthorized access, alteration, disclosure, loss, or misuse of personal information. Requests concerning the retention or removal of personal information will be evaluated in accordance with applicable laws, institutional requirements, and the responsibilities associated with scholarly publishing.

7. Rights of Data Subjects

Subject to applicable legal requirements, individuals may exercise rights concerning their personal information, including:

  • Requesting information about the processing of their personal data.
  • Accessing and requesting correction of inaccurate or incomplete personal information.
  • Requesting deletion or restriction of personal data processing where legally applicable.
  • Withdrawing consent where consent is the applicable basis for processing.
  • Raising concerns or complaints regarding the handling of their personal information.

Registered users may update certain profile details through their OJS accounts.

Requests for deletion or modification of information associated with published articles, editorial records, or scholarly metadata may be subject to legitimate legal, archival, and publication-integrity requirements.

8. Privacy Inquiries and Requests

Individuals who wish to exercise their data protection rights, request clarification, or raise concerns regarding the processing of their personal information may contact MILLATI through its official Contact page. Requests will be reviewed in coordination with the relevant journal and university administrators, as appropriate.

9. Updates to This Privacy Statement

MILLATI may revise this Privacy Statement to reflect changes in its publishing practices, technological infrastructure, institutional policies, or applicable data protection requirements. The current version will be made available through the journal's official website.